Summary
Nightingale is updated monthly with both new features and general improvements. These are based on valuable feedback from our clients as well as our overall development planning. It's important to us that you know about these updates and improvements in advance so that you can best evaluate the potential impact on your organisation and your increasing workflow efficiencies and your clients' experience. This also gives you time to notify your team regarding the updates.
These updates will now occur generally on the fourth Thursday of the month after hours. This next release is planned for 27 June. General "bug" fixes will be updated as appropriate and will not wait to be implemented with the monthly releases.
Check out the new blog 'FEATURE FOCUS ... A little bird told me...' Check it out.
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1 July 2019 NDIS Pricing Updates
Please be assured that our number one priority when the new NDIS pricing guide is published is updating Nightingale. Hopefully it will be available very soon!
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What's New and Improved?
Staff Availability
You can now assign availability to your Staff Members and have that availability show up in real-time on their Calendars.
Click Staff Availability to go read the "how to."
Staff Target Hours / Actual Hours
You are now able to set your Staff Members Target Hours for the payroll period. We then track how many hours your Staff Member are roster on for and have actually attended. This information can show up when rostering your Staff Member to make sure that they are not over their target payroll hours.
Please click HERE for the WIKI article with more information.
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General Enhancements and Improvements
HCP Invoice Improvements
Our HCP Invoicing module has been rewritten to provide more robust functionality and with an eye set on future changes from the government.
Wage Easy Updates
We now support exporting staff timesheets into Sage WageEasy Payroll & HR System. This includes travel kilometers and other entitlements.
Automated Travel Charges (NDIS & All other funding types)
Nightingale now has the ability to automatically create a travel roster and attendance item for a shift.
More information coming soon...
NDIS Budget First
Just as the NDIS evolves so does Nightingale - we now support the ability to add NDIS funding in a "Budget First" manor. Here you set your clients current overall budget. their individual support budgets and then roster the client schedule of services to reconcile against their budget. Budgets are updated automatically depending on whats happening with your clients and the work rostered on for them.
More Information coming soon...
Staff Rostering - Active Resource Selection
On the Staff Rostering page, you are now able to hide Staff Members simply by clicking the x next to their name.
You can even remove the Unassigned user. If you would like to bring them back, just click the filter button and select them.
Client Attendance Split
We have decided to split the Client Attendance page in 2.
Manage Attendance works in the same way as the old Client Attendance page, but we recommend people use this page to see what work has not currently been completed. To do this you can click the No Attendance Status box and it will then only show work that has not been completed. This data is taken directly from the Roster & Schedule of services.
Review Attendance shows you all work that has been attended. Once a rostered shift is attended by your Staff Members, it becomes a permanent record of that service, used in reporting, invoicing and payroll. By adding the Review Attendance page, you can now look at your history of Client work in a fast and focused way. Reviewing a complete month of attendances is over 50 times faster than it was when using Client Attendance.
Open PDF, Word, Excel Documents & More in Nightingale
You are now able to open PDF, Word, Excel and other files directly in Nightingale. You no longer have to download a file to view it. This functionality has been added into the Document Library, Client Files and Staff Files.
To open a document, just right click and select open.
Your document will now open in a new tab and is ready for viewing or printing.
DEX Report Helpers
To help in making sure that you are reporting all of your services to the Government Data Exchange (DEX), we have added 2 new reports.
DEX Unmapped Services
The unmapped services report will go through all of your CHSP funding in Nightingale (Active and In Active) and check to see if any funding items have not been mapped with DEX Service Types. If it finds items that have not been mapped it will also then go to see if there are any attendance items assigned to the funding items.
By having this information you are able to go back into Organisation Settings > Reporting > DEX -> Funding Item Mappings and add any items that are missing.
Once this is done we recommend your re-submit your DEX Report to the Portal to make sure all services you have provided are recorded.
DEX Actuals Report
The actuals report provides you with the raw data that you are going to provide the government. This is a realtime report, which means you can run it whenever you want and for any date range you want. The report shows on a per Client level the amount of minutes, transport trips, meals etc that will be reported.
The is a valuable report. It can be exported as an excel spreadsheet to allow you to run calculations on the data to ensure you are meeting your funding requirements.
Client Details Add/Edit Updates
The Client Details page has been enhanced to make it much easier to keep track of Client information. The page is now divided into tabs for each relevant area and information.
Review Dates on Client Cards
If you established an Internal Review date or an NDIS Review date for your client(s), these will now show up as alerts on the Overview pages that show Client Cards.
Orange means the clients has a future review date.
Red means the client has either a review coming up in the next 90 Days or that their Review date is overdue.
Xero Integration
Integration between Nightingale and Xero has been made more robust. This is primarily when importing Payments from Xero into Nightingale and exporting Sales/Invoices from Nightingale into Xero.
We now also support creating credit notes in Xero when a client has a negative balance.
Client Rosters - Shift Codes
You can now set Codes against rostered shifts. These codes are used by the Staff Attended Shift Details Export when preparing payroll.
You can add shift codes via Organisation Settings >Roster > Shift Codes
Once added, they can be selected when creating a roster via the Clients Support Funding section.
Custom Case Note (Custom Fields)
We have added a new width for Custom Fields; you can now create a field with a 75% width.
How the controls are formatted onto the page has also been improved which makes Custom Case Notes more visually easy to work with.
Staff Labels Report
You are now able to print Staff labels in Nightingale.
You can find this report under Reports & Forms > Staff > Staff Labels (Print).
(Go to FEATURE FOCUS... a little bird told me... for more information!)
Client Claims Report (NDIS Bulk Upload)
We have made some improvements to our Client Claims report to make sure invalid NDIS items are no longer included in the report.
An example of this is where an NDIS Cluster is set to $0.
Brokerage Workflow Settings
Brokerage workflow settings were added (Org Settings > Workflows > Brokerage Settings) so you can choose whether to show payments or adjustments on an invoice. So if you don't want to, this setting will:
Set opening balance to zero for every brokerage invoice
Ignore brokerage payments
Ignore brokerage adjustments
If you don't have this option, add permission to the appropriate Staff Position. Go to Org Settings > Position > Scroll to Position Access > choose Organisation and then tick Manage Workflow - Brokerage as shown below:
Roster Calendar's - Visible Hours
Added 'Calendar Starting Visible Hour' and 'Calendar Ending Visible Hour' under Organisation Settings > Calendar > Default Staff Roster View
Client Dashboard - Invoices - Invoice Dates
Invoices generated from attendance and client claims reports now have their invoice date set to the end of the invoice period.
Workflows - Timesheet Shift Settings - MA1000 Rules
Expanded MA1000 shift rules to assign each shift to one shift type, even if it crosses multiple shift type periods. The current order of selection is Respite > Sleep > Holidays > Weekends > Nights > Afternoons.
Reports & Forms - Staff - Staff Attended Shift Details Export
A new report function, "Consolidate Duplicate Attendance" is now available for the "Staff Attended Shift Details" report. This will collapse duplicate attendance records into a single entry. This feature recognises when the attendance is for the same client, at the same time, for the same duration, for the same client.
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